News

August 7, 2008
Year End Procedures for Closing Blankets for 2007-2008

All Blankets for the 2007-08 school year, need to be closed by 08/22/08 for Funds 199.  All other blankets regardless of the fund that are ninety days old will need to be closed by 08/22/08.  Any blankets not closed by that date will be closed by purchasing.  New blankets will need to be created as needed with a September delivery date and will be held by purchasing until the last week of August before releasing.

Blankets closed out 08/22/2008 and new Blankets created as requested with a delivery date of September and held by purchasing until the last week of August.

Blankets using Bond Funds will remain open unless the user specifically request purchasing to cancel the blanket 

KBR Blankets are to be kept open unless told to be closed by Rhonda Y.

Don will be loading the budget for next year so that they can start putting in the 2008-09 requisitions. 

Year End Procedures for Requisitions and NS PO’s for 2007-2008

Final Requisitions to be processed for the 2007-08 School Year need to be entered and gone through the entire approval process by the end of the day on 08/21/08.  Any requisitions showing up in purchasing after the morning of 08/22/08 will be processed using your 2008-2009 school year budget.  New requisitions   will need to be created as needed with a September delivery date and will be held by purchasing until the last week of August before releasing.

Non Standard Purchase Orders for the 2007-08 need to be entered signed and in Accounts Payable ready to be paid by 08/22/08.

July 22, 2008
TEA Changes Mileage Reimbursement Rate

We have just learned TEA will be changing the mileage reimbursement rate effective July 1, 2008.   The mileage reimbursement rate will increase from 50.5¢ to 58.5¢.  This will put the District in line with the TEA and State of Texas approved rate.  We will also be at the IRS standard mileage rate that is 58.5¢ and thus, there would not be any tax consequences for reimbursing employees at the TEA rate of 58.5¢.  All of the forms on the Business Office web site have been changed accordingly.

July 10, 2008
New Pay Codes Effective July 24, 2008

On July 24, 2008 the Minimum Wage rate will increase from $5.85 to $6.55.  To accommodate this, some employee pay rates will increase and the following new pay codes have been set up on Lawson.

Note:  Pay Code 347 is for PISD VOE Students that work during the school year.
Students in temporary clerical positions in the summer are considered as Sub/Temp/Para Clerical and should be paid with Pay Code 366 at $7.00.

June 3, 2008
Reminder on Vacation and Local and State Leave Allocation

May 27, 2008
Extended Year Rates and Pay Codes
The Board has approved new rates for extended year:

May 22, 2008
Important Procedures Concerning Grants!

We have a lot of grants that end May, June, July and August.  If you are unsure of all the grants your campus has, please run a ZG299, this will include the expenditures only for your grants.  Your budget will ONLY show up on the AC295 report.  Gloria, Deena, Joyce and Corky have given you deadline dates for their grants.  If you do not remember then you can contact their secretaries.  If it is a grant that is only at your campus, please get with the person on your campus that is responsible for that grant for the ending date. 

ALL expenses MUST be paid by the ending dates.  There are NO exceptions.  Any expenses paid after the ending date will be your campuses responsibility. 

It is your campuses responsibility to ensure that the product is at your campus, a receiving report is done and that accounts payable has the invoices and accounts payable knows a check must be cut before your grant ending date.  If you leave for summer break and have outstanding items not paid and your grants ending date is July or before your campus is responsible for paying for that item.  Also you MUST close any outstanding encumbrances when the grant ends.   Payroll must also be paid before the ending date.  If your ending date is 08/31/08, then everyone must be paid for their services on the 08/31/08 check, not the 09/15/08 check.  So check the payroll cut-off dates for the check to be paid on time.  If you have any questions, please call Bethany Walters in the Business Office.

April 21, 2008
BOPM Business Office Procedures Manual Meeting
Please mark your calendars now.  The BOPM Meeting will be held on August 19, 2008 in the T-Rooms of the Administration Building. 

Journal Entries

We are fast approaching the end of the school year, which means the end of the 2007-2008 fiscal year will not be that far behind.  The deadline to turn in 2007-2008 year-end journal entries to Kathy Edgar is August 31, 2008.

February 5, 2008
TEA Changes Mileage Reimbursement Rate

We have just learned TEA will be changing the mileage reimbursement rate effective January 1, 2008.   The mileage reimbursement rate will increase from 48.5¢ to 50.5¢.  This will put the District in line with the TEA and State of Texas approved rate.  We will also be at the IRS standard mileage rate that is 50.5¢ and thus, there would not be any tax consequences for reimbursing employees at the TEA rate of 50.5¢.  All of the forms on the Business Office web site have been changed accordingly.

December 21, 2007
Revised Procedures for Early Dismissal

Campuses
 

1. Campuses may release their staff after the students leave as long as their grades (if required to be turned in) are turned in or any other required paperwork or responsibility is completed and as long as a skeleton staff keeps the building open until normal dismissal time..

2. No one is docked or required to use personal time or vacation time unless they take more time that we’ve allotted under this scenario.

3. For Non-exempt employees, on your excel time card, use the Absence Reason, “PISD Officially Closed with Pay”.  This will account for the time and not cause any dock of pay.

 Central Office

1. For central office, supervisors may release their staffs one hour early as long as someone keeps the office open until normal closing time. If a major report or project is due on that last day, the supervisor may restrict the release of his staff until the report is finished.

2. No one is docked or required to use personal time or vacation time unless they take more time that we’ve allotted under these scenarios.

3. For Non-exempt employees, on your excel time card, use the Absence Reason, “PISD Officially Closed with Pay”.  This will account for the time and not cause any dock of pay.

November 16, 2007
The ordering and billing of the wireless Broadband air cards is to be handled in the same manner as cell phones.  To order the Broadband wireless air cards, please email your request to Betty Minter in the Budget Department.  Cards are normally received within a week or so.  Monthly billing will be done the same as your cell phone billing.  Should you have any questions, you can call Betty Minter or John Piscacek.

November 14, 2007
New Deposit Procedures Effective Immediately:

We have been notified from Brinks that we need to make some changes in our coin bag procedures,