NOTICE

The Board’s Recording Secretary shall send notices of Board meetings, along with an agenda of items to be discussed, to the Houston Chronicle, the Houston Post, the Pasadena Citizen, and the South Belt Leader, and to the PTA council president and the District’s attorney.

AGENDAS

Board meeting agenda shall be printed in color-coded sections in order to classify items for discussion.

Prepared agendas shall be delivered to members of the Board two days prior to the meeting so that they can study the agenda and contact appropriate administrators with questions before the meeting. Addenda items, if any, shall be provided to Board members as far in advance of the meeting as possible.

Copies of agendas and supporting documents shall be delivered to all central and campus administrators and placed in the library or teachers’ lounge of each school prior to the meeting. Additional copies will be provided at the meeting for reporters and members of the public.

BOARD MEETING RECORDS

The Superintendent is the custodian of all Board records. Requests for such records must be made in writing to the Superintendent.

The proceedings of the formal meetings of the Board shall be recorded on tape for ease of transcription and reference and shall be filed in the Superintendent’s office. The tapes shall not leave that office and any replaying shall occur under the supervision of the Recording Secretary of the Board. Tapes shall be retained for one year.

Official minutes of Board meetings shall be kept by the Recording Secretary of the Board in the Superintendent’s office and shall be made available during regular office hours to anyone wishing to examine them. Official minutes shall not leave the Superintendent’s Office and shall be examined only under the supervision of the Recording Secretary.

Resolutions, orders, etc., passed by the Board shall be bound in the permanent record of Board proceedings.

CONDUCT OF MEETINGS