TRANSPORTATION MANAGEMENT: 
SPECIAL USE OF SCHOOL BUSES
EXTRACURRICULAR ACTIVITIES
CNC-R (LOCAL)

PROCEDURES

Student groups desiring to use school buses must observe the following procedures: 1. The principal or appropriate administrator must approve the activity before      the sponsor may request a bus. 2. The bus request must be accompanied by a purchase requisition      outlining the cost of the trip. The request must be approved by the      principal before being sent to the Transportation Department for bus      assignment. 3. Sale of tickets for the activity, if any, must be stopped seven days before      the activity so that an accurate count can be turned into the      Transportation Department. 4. The sponsor who has requested the bus must call the Transportation      Office between 7:30 a.m. and 10:00 a.m. on the day of the trip (or on      Friday for weekend trips) to confirm the time of departure and return and      the number of students. 5. Buses used for extracurricular activities must be operated by drivers with      valid chauffeur’s licenses. The same regulations that govern travel to and      from school will be enforced. 6. Students must purchase trip insurance in order for use of a District bus      to be approved. 7. The administrator in charge of the trip will be responsible for providing a      minimum of one adult sponsor per bus, preferably school personnel, to      chaperone and be responsible for discipline on extracurricular trips. At      least one of the sponsors must sit at the very rear of the bus, so that all      activity can be readily observed and monitored. 8. No food or drink will be consumed on the bus unless prior approval has      been obtained from the administrator in charge. 9. Individuals who are not sponsors or members of the school group taking      the trip will not be permitted to ride on the bus.

DISTRICT VANS

District employees must observe the following procedures when requesting use of District vans: 1. Vans are available for use by not less than four or more than ten school      employees or other adults on official school business. Students are not      allowed to use vans. 2. Vans may be requested on a first-come, first-served basis through the      principal or supervising administrator. One person must check out the      van and will be responsible for its care and security. The van must be      driven by a District employee with a valid Texas driver’s license. 3. The van will be serviced when it leaves Transportation. The employee      charged with the van must obtain gasoline receipts in order to be      reimbursed. 4. The Transportation Department will assume the total cost of local trips      taken within a 24-hour period.